Quality Name Plate AS9100 Quality System


QNP AS9100 Main Index

 

 


Approval and Issue of Quality System Documentation

Approval and Issue of Quality System Documentation:
OP-423-03 Revision D


Effective Date:12/23/2013
Owner Approval by Brian L. Darby, QA Manager, on 12/23/2013
Management Approval by Craig O. Garneau, President, on 12/23/2013

Printed copies of this document are for information purposes only and are uncontrolled. Printed copies are not valid after the date of printing. This document was printed on

  1. PURPOSE

    To provide a consistent method for management to approve internal quality system documents. To ensure the removal of obsolete issues, and to provide access of controlled documents to the appropriate personnel.




  2. RESPONSIBILITY

    The table below identifies the people and their responsibility relating to this procedure:

     

    Person

    Responsibility

    President

    Ensure all QNP quality system documents are:

    • Reviewed
    • Approved
    • Distributed, and
    • Controlled.

    Gives Final Approval for the issue of all documentation.

    Quality Assurance Manager

    AS9100 Coordinator

    Ensure that any revisions are reviewed and approved by the same functions that performed the original review and approval.

    Ensure that the necessary documents are accessible to appropriate personnel.

    Prevent the use of obsolete or invalid documents.

    Maintain the computer system and files on the online server.

    Document Owners

    Ensure their respective documents are maintained to the current revision in accordance with the Document Master List with Revision History, FM-423-01.




  3. APPLICABLE FORMS OR REFERENCES

    The table below identifies the number and the title of the forms and references that are applicable to this procedure;

    Form/Reference Number

    Title

    AS9100

    Quality Management Systems - Requirements for Aviation, Space and Defense Organizations

    OP-423-01

    Documentation Format

    OP-423-02

    Internal Documentation Identification & Numbering

    OP-423-04

    Maintenance of External Documents

    OP-423-05

    Control of Customer Blueprints or Customer Supplied Information

    FM-423-01

    Document Master List with Revision History




  4. POLICIES

    1. Prior to issue, the Document Owner and the President shall review and approve controlled documents.

    2. Any revisions to existing documents are reviewed and approved by the same functions that performed the original review and approval.

    3. Procedures shall be created and maintained in accordance with:
    4. Original documents shall be maintained on electronic media.
      Note: Computers shall be protected by the use of virus protection software and regular data backups.

    5. Uncontrolled documents are not valid after the date of printing. Printed work instructions that are made available at the point of use are controlled by the document owner, and unauthorized copies should not be made.

    6. Obsolete printed copies of internal documents retained for legal and/or knowledge preservation shall be marked "OBSOLETE" and/or held in a binder/folder marked "OBSOLETE".

    7. Superseded/Obsolete Documents are made inaccessible under the authority of the President through removal to a segregated location, and password restriction. The AS9100 Coordinator should be contacted for access to obsolete revisions of operating procedures or the quality manual.

    8. Unless otherwise specified, the most current revision of an Operating Procedure, Work Instruction, Form or Specificiation should be referenced. The current revision for any internal document can be verified within FM-423-01, Document Master List with Revision History.

     

     



  5. PROCEDURE

    The approval and issue of quality system documents involves the following procedure:

    Routing Operating Procedures For Comment And Approval
    Use the table below to identify how a controlled document is issued.

     Step

     Action

     Person(s) Responsible

     1.

    Write and save new document or revision to an existing document.

    Document Originator

      2.

    Document routed to appropriate personnel for review, comments and approval.

    Appropriate Personnel

     3.

    Document returned to originator with sugguested changes.

    Repeat steps 1 through 3 as necessary until consensus has been reached.

    Document Originator

     

    4.

    Submit the document to the President for management approval.

    Document Originator

     

    5.

    Submit approved document to the AS9100 Coordinator for posting on the online server.

    Document Originator

    6.

     In document header note:

    • Effective Date
    • Revision Letter
    • Management Approval
    • Approval Date

    Quality Assurance Team

    7.

    Update information in the Document Master List with Revision History, FM-423-01.

    Quality Assurance Team

    8.

    Save document in the appropriate directory for incorporation into the online server to make document available for use.

    Quality Assurance Team

    9.

    If the document is superseding an existing document. Move the obsolete document to a segregated location to prevent innapropriate use.

    Quality Assurance Team



  6. RECORDS/OBJECTIVE EVIDENCE

    The retention duration for records referenced in this procedure are available on-line in the FM-423-01 Master Document List with Revision History.
    Records are maintained in accordance with OP-424-01 Control of Quality Records.


  7. REVISION HISTORY

    Revision, approved date, effective date, and a document change summary for this document is located on-line in the FM-423-01 Master Document List with Revision History.