Quality Name Plate AS9100 Quality System


QNP AS9100 Main Index


Verification of Purchased Product

Verification of Purchased Product: OP-743-01 Revision D

Effective Date:3-1-17
Owner Approval by Andrew Adams, on 2-6-17
Management Approval by Craig O. Garneau, President, on 2-6-17


Printed copies of this document are for information purposes only and are uncontrolled. Printed copies are not valid after the date of printing. This document was printed on

  1. PURPOSE

    To provide a consistent process for the inspection of purchased product to ensure that it meets specified purchase requirements.

     
  2. RESPONSIBILITY

    The table below identifies the people and their responsibility relating to this procedure:

    Person

    Responsibility

    Receiving Personnel

    Shipping Clerks

    Receive incoming material and supplies.

    Inspects shipment upon arrival for damage in transit.

    Identify shipments with Material Control Labels, FM-743-01 as necessary.

    Department Supervisors

    Stock Department Personnel

    Verify Bill of Lading against Purchase Order.

    Move material to department inventory/storage area.

    Inspect material when containers are opened for first use.

    Department Supervisors

    Accounting Personnel

    Quality Assurance Personnel

    Contact Vendor/Subcontractor when there is a discrepancy/nonconformance in the contents of a shipment.

     

  3. APPLICABLE FORMS OR REFERENCES

    The table below identifies the number and the title of the forms and references that are applicable to this procedure;
     

    Form/Reference Number

    Title

    AS9100

    Quality Management Systems - Requirements for Aviation, Space and Defense Organizations

    OP-741-01

    Purchasing

    OP-753-01 Product Identification and Traceability

    OP-830-01

    Control of Non-Conforming Product

    FM-743-01

    Material Control Label

    n/a

    Shipping Department Receiving Log

    n/a Purchase Requisition for Supplies

    n/a

    Purchase Order


  4. POLICIES

    1. QNP is responsible for ensuring that purchased product meets specified purchase requirements. Verification methods may include;
      • Obtaining objective evidence of product quality from suppliers, i.e. certificates of conformity, or test records.
      • Inspections or audits of supplier's facilities
      • Reviewing required documentation or certifcations
      • Inspection of product upon receipt or upon first use,
      • or delegating the verification to the supplier, or a supplier cert.
         
    2. Due to the nature of materials/supplies used in the production of customer orders, QNP does not inspect an incoming shipment until the container is opened for the first use of the materials/supplies.
       
    3. Purchased product should not be used or processed until it has been verified as conforming to specified requirements unless it is released under a positive recall procedure.
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    4. When QNP uses test reports to verify purchased product, the data in the reports is acceptable per applicable specifications.
       
    5. If QNP chooses to delegate veritication activities to a supplier, the requirements for delegation will be defined and a register maintained.
       
    6. If QNP or one of QNP's customers intend to perform verification as a supplier's facilities, QNP shall specify all arrangements in our purchasing documents.
       
    7. When required by contract, QNP's purchasing information specifies that our customer or customer's representative be given the right to verify at the supplier's facilities to ensure that subcontracted product conforms to specified requirements.
       
    8. Verfication by our customers is not considered evidence of effective quality control of our supplies, nor does it absolve QNP of the responsibility to provide acceptable product.
       
    9. Products received for the Thermaplot, Markem, and Laminate/Adhesive Departments are not marked with a Material Control Label, FM-743-01. Rolls of materials and foils are sufficiently identified by the information pre-printed on the product. Visual inspection is sufficient to determine that product is suitable for use.
      Reference:
      OP-753-01 Identification and Traceability
       
    10. Department supervisors organize their stock and maintain inventory in such a way to practice first in/first out procedures.
       
    11. The results of an inspection when a container is first opened for use of its contents is recorded on FM-743-01, Material Control Label and is attached to the container.
       
    12. Records of received materials are maintained within the purchasing database that contains purchase order history.
       
    13. Shipments received in the shipping department are recorded in a notebook called the Shipping Department Receiving Log. This log contains the date received, supplier name, and shipment method. The purpose of this log is to track incoming packages only, it does not record or provide evidence that any incoming product meets purchase requirements or is acceptable for use.

  5. PROCEDURE

    Receiving Inspection at QNP involves the following individual procedures:

    5.1 Receiving of Material/Supplies in the Stock Department
    5.2 Receiving of Material/Supplies in the Shipping Department
    5.3
    Inspection of Material/Supplies

    5.1 Receiving of Material/Supplies in the Stock Department

    Use the steps in the table below when receiving material/supplies in the stock department.

     Step

     Action

     Person(s) Responsible

     1.

    Perform visual inspection of material/supplies arriving at the loading dock prior to unloading shipment.

    • Damage to containers
    • Other

    Receiving Personnel

     2.

    Has damage to material/supplies that occuring in transit rendered the shipment unusable?

    • If yes, go to step 3
    • If no, go to step 5

     

    Receiving Personnel

     3.

    Notify Supervisor who is responsible for purchasing the material. Record non-conformance and refusal of shipment on purchase order or purchasing requisition for supplies.

     Receiving Personnel

    4.

    Refuse shipment by notifying vendor and returning materials/supplies.

    Procedure ends here.

     Receiving Personnel

     5.

     Unload shipment from carrier vehicle.

     Receiving Personnel

     6.

    Access Bill of Lading and/or Packing Slip accompanying shipment.

    Receiving Personnel

     7.

    Use the Bill of Lading and/or Packing Slip and/or Package label to enter the following information on Material Control Label, FM-743-01:

    • Material
    • Description
    • Alloy
    • Size
    • Supplier
    • PO#
    • Date Received
    • Expiration Date
    • Received By
    • Heat, Lot, or Coil Number is appropriate
    • Other

     Receiving Personnel

     8.

    Make completed Material Control Labels for each container in the shipment and attach to each container in the shipment.

     

    Receiving Personnel

     9.

    Forward Bill of Lading and Packing Slip to the Department Supervisor who ordered the material/supplies.

     

    Receiving Personnel

     10.

    Set material aside for further processing by the Department Supervisor who issued request to order material.

     

    Receiving Personnel

     13.

    Send the following to the Accounting Department:

    • Receiving copy of Purchase Order
    • Bill of Lading
    • Packing Slip

    Department Supervisor

     14.

    Move material to department inventory/storage area.

    Department Supervisor
    Fork Lift Operator
    Receiving Personnel

     

    5.2 Receiving of Material/Supplies in the Shipping Department
    Use the steps in the table below when receiving material/supplies in the shipping department.

     Step

     Action

     Person(s) Responsible

     1.

     Material/Supplies arrive in the shipping department

    Carrier; UPS, FedX, etc.

     2.

    Sign for packages received in acceptable condition

    Shipping Clerk

     3.

    Log packages in the Shipping Department Receiving Log. Note the delivery date, supplier, number of packages and delivery method.

    Shipping Clerk

     4.

    Use shipping label, packing slip, or experience to deliver packages to the correct department or personnel.

    Shipping Clerk

     5.

    Label or identify the received product as appropriate.

    Department Supervisor who ordered material/supplies.

     6.

    Access receiving copy Purchase Order.
    Reference:
    OP-741-01, Purchasing

    Department Supervisor

     7.

    Verify information on Bill of Lading/Packing Slip against the QNP Purchase Order.

    Department Supervisor

    8.

    Initial QNP Purchase Order and indicate quantity received.

    Department Supervisor

    9.

     Send the following to the Accounting Department:

    • Receiving copy of Purchase Order
    • Bill of Lading
    • Packing Slip

    Department Supervisor


    5.3 Inspection of Materials
    Use the steps in the table below when inspecting at the time that the contents of the container are first used.

     Step

     Action

     Person(s) Responsible

    1.

     Container opened for first use of material/supplies.

    Department Supervisor

    Stock Department Personnel

     2.

    Inspect material in container against Purchase Order, Supplier Mill Cert and/or CofC.  Record results on Receiving Inspection Report, FM-743-02

    • Type of Material
    • Thickness
    • Finish
    • Workmanship
    • Other

    Department Supervisor

    Stock Department Personnel

    3.

    Ask: Is the material acceptable?

    • If YES, go to Step 5.
    • If NO, go to Step 4.

    Department Supervisor

    Stock Department Personnel

    4.

    Handle Material as Nonconforming Product.

    Reference: OP-830-01 Control of Nonconforming Product

    Department Supervisor

    Stock Department Personnel

     5.

    Record results of Inspection in space provided on Material Control Label,
    FM-743-01
    attached to container:

    • Released by:
    • Date

    Department Supervisor

    Stock Department Personnel


  6. RECORDS/OBJECTIVE EVIDENCE

    The retention duration for records referenced in this procedure are available on-line in the FM-423-01 Master Document List with Revision History.
    Records are maintained in accordance with OP-424-01 Control of Quality Records.
     
  7. REVISION HISTORY

    Revision, approved date, effective date, and a document change summary for this document is located on-line in the FM-423-01 Master Document List with Revision History.