Quality Name Plate AS9100 Quality System

QNP AS9100 Main Index



Identification &

Identification & Traceability: OP-753-01 Revision A

Effective Date:12/10/2010
Owner Approval by Barry Ralston, Vice President, on 12/10/2010
Management Approval by Craig O. Garneau, President, on 12/010/2010

Printed copies of this document are for information purposes only and are uncontrolled. Printed copies are not valid after the date of printing. This document was printed on


    To provide a method for identifying and tracing product through all stages of production at QNP.


    The table below identifies the people and their responsibility relating to this procedure:





    Provides purchase order number via the customer purchase order.

    Engineering Personnel

    Generate a shop Order Number in relation to the customer purchase order.

    Enter the Customer Purchase Order Number and the Shop Order Number when preparing a shop order, FM-710-01

    Receiving and Stock Department Personnel

    Identify incoming shipments of raw material with Material Control Label, FM-743-01

    Production Personnel & Department Supervisors

    Ensure product lots are controlled using a QNP Shop Order, FM-710-01, or other appropriate means.


    The table below identifies the number and the title of the forms and references that are applicable to this procedure;

    Form/Reference Number



    Quality Management Systems - Requirements for Aviation, Space and Defense Organizations


    Quality Planning


    Verification of Purchased Product


    Shop Order


    Job Tracking Card


    Material Control Label


    Ink & Paint Control Label


    Kanban Bin Label


    Age Sensitive Material Label


    1. QNP maintains the identification of the configuration of product in order to identify any differences between the actual con
    2. Raw materials (flats of steel, aluminum, brass, vinyl, polycarbonate, polyester, etc.) in the stock department are identified by a Material Control Label, FM-743-01, during Verification of Purchased Product, per OP-743-01. Once material has been requisitioned and cut for a specific order, the material then travels with the appropriate shop order, FM-710-01, or Job Tracking Card, FM-710-02.

    3. A QNP Shop Order, FM-710-01, or a Job Tracking Card, FM-710-02, accompanies a customer's order throughout the production process. Product that is recognizable or unique in such a manner that its identity cannot be mistaken or confused with other product may travel unaccompanied by a Shop Order or Job Tracking Card if necessary.

    4. The QNP Shop Order identifies a product through the production process by:
      • Shop Order Number
      • Process (Job Type)
      • Customer Purchase Order Number
      • Scheduled Ship Date
      • Customer Name
      • Date Received
      • Bill To Address
      • Ship To Address
      • Customer Requirements
      • Other

    5. A Job Tracking Card, FM-710-02, is generated by Photo Department Personnel at the time that stock is requisitioned. It is placed in the Shop Order Envelope, and is used to identify a container or rack that is part of a production lot by:
      • Shop Order Number
      • Customer Purchase Order Number
      • Part Number
      • Material
      • Color
      • or a combination of all

    6. Kanban Bin Labels, FM-753-01, are affixed to boxes in the Shipping/Inspection Department to identify packages of parts which are being held for Kanban release. A Kanban Bin Label identifies product by:
      • Customer Name
      • Part Number
      • Shop Order Number
      • Kanban release, maximum, minimum, and remake quantities
      • Lead time information

    7. Because stock is not requisitioned by the photo department for Thermaplot, Markem, or Mimaki process orders, a Job Tracking Card, FM-710-02, is not generated unless it is required for identification purposes.

    8. Age Sensitive Materials are identified and controlled through the use of FM-743-01, Material Control Label, or FM-755-01, Age Sensitive Material Labels.

    9. Containers of product which become separated from the original lot travel with a Job Tracking Card, FM-402-02.

    10. Product not accompanied by a Shop Order FM-402-01, a Job Tracking Card FM-402-02, a Kanban Bin Label FM-402-03, and not immediately recognizable, should immediately be brought to the attention of the Department Supervisor, a Material Review Board Member, and/or the Quality Assurance Manager.




    Product identification and traceability of a customer order through production at Quality Name plate is maintained using the following individual procedures.

     5.1 Identification of raw materials and production items.
    Use the table below to determine how raw materials and production items are identified throughout the factory.

    Materials/Production Items


    Identified By

    Computer Art Files

    Art Department

    File name assigned by the Art Dept.


    Photo Department

    Negative number assigned by the Photo Department

    Printing Screens

    Screen Prep Room and Print Dept.

    Number on side of frame

    Metalphoto Raw Materials

    Metalphoto Department

    Vendor Supplied Labeling; Group, Thickness, Size, etc.


    Paint Department

    FM-743-02 Ink and Paint Control Label


    Print Department

    FM-743-02 Ink and Paint Control Label

    Steel, Aluminum, Brass, Vinyl, Polycarbonate, Polyester Skids

    Stock Department

    FM-743-01, Material Control Card

    Thermaplot Printing Foils/Mimaki ink cartridges

    TP Department

    Vendor Supplied Labeling on side of Cartridge indicating Color

    Thermaplot/Mimaki Substrates

    TP Department

    Vendor Supplied Labeling on box and inside of core indicating material, and/or vendor part number

    Thermaplot/Miamki Laminates

    TP Department

    FM-743-01, Material Control Card or Vendor Supplied Labeling

    Markem Printing Foils

    Markem Department

    Vendor Supplied Labeling on core ; color and vendor part number

    Markem Substrates & Laminates

    Markem Department

    Vendor Supplied Labeling on core or vendor part number

    Indigo Inks

    Art Department

    Vendor Supplied Labeling

    Indigo Substrates and Laminates

    Art Department

    FM-410-02, Material Control Card

    Adhesive and Laminates

    Laminate/Adhesive Dept & Storage

    FM-410-02, Material Control Card

    5.2 Fulfilling Traceability Requirements

    Use the steps in the table below to fulfill traceability requirements for items identified on a customer purchase order



    Person(s) Responsible


    Traceability requirement identified on a customer purchase order or contract.

    Engineering Personnel


    Information and items to be retained for traceability requirements indicated on Shop Order, FM-710-01, during Quality Planning, OP-710-01.
    Examples: Heat Number, Vendor Material Certification

    Engineering Personnel


    Information recorded on or in Shop Order, FM-710-01, as available during production.

    Production Personnel


    When order is completed, and the Shop Order is returned to the office, make copies of all information necessary to maintain traceability.

    Quality Assurance Personnel


    Shop Order, FM-710-01, retained as a Quality Record for the standard amount of time.

    Engineering Personnel


    Traceability information maintained by Quality Assurance Department for the amount of time specified by the customer.

    Quality Assurance Personnel


    Information made available to customer upon request.

    Quality Assurance Personnel


    The retention duration for records referenced in this procedure are available on-line in the FM-423-01 Master Document List with Revision History.
    Records are maintained in accordance with OP-424-01 Control of Quality Records.


    Revision, approved date, effective date, and a document change summary for this document is located on-line in the FM-423-01 Master Document List with Revision History.