Quality Name Plate AS9100 Quality System


QNP AS9100 Main Index

 

 


Control of Issuance of Stamps

Control and Issuance of Stamps, OP-753-03 Rev A

Effective Date:1-3-2017
Owner Approval by Andrew Adams, Quality Assurance Manager, on 1-2-2017
Management Approval by Craig O. Garneau, President, on 1-2-2017

Printed copies of this document are for information purposes only and are uncontrolled. Printed copies are not valid after the date of printing. This document was printed on


 

1.       PURPOSE: This procedure provides specific instructions for the type, issuance, use, care and control of test and inspection stamps.

2.       ISO REFERENCE : AS9100 Clause 7.5.3

3.       SCOPE : This procedure applies to test and inspection stamps used to indicate the status of incoming material or parts being tested or inspected.  It can also apply to Quality Engineering and Quality Planning.

4.       GENERAL

4.1.    The quality manager or his/her designee controls the use of the issuance of all stamps.

4.2.    An assignment log of all stamps issued is maintained.  Stamps are issued to employees performing receiving inspection, final inspection, and test or in-process inspection.

4.3.    Application of the stamp to a part, product or document denotes performance or acceptance.  Placement of the stamp may be defined by specific assembly or inspection instructions or test procedures if required.  The stamp impression on a part, product or document must be legible.

4.4.    Terminated or transferring employees must return issued stamps to the quality assurance manager or his/her designee.  These stamps are suspended from service for a period of six (6) months before being reissued.

4.5.    When a stamp is lost, it is the responsibility of the employee to notify the quality manager immediately.  Lost stamp numbers are withheld from service for a period of one year.

4.6.    Each person ensures that his or her stamps are kept clean and that their impressions is clear and legible.  Worn or damaged stamps must be replaced.

4.7.    Quality personnel use only those stamps assigned directly to them: these stamps are not used by other personnel.  No exceptions are made.  When not in use, the stamps are locked up or controlled by the responsible individual.

4.8.    If a stamp is applied in error or applied before a discrepancy is discovered, the employee voids the stamp by drawing a line through the stamping and writing void, the date, employee initials and the reason for voiding the stamp.

 

5.       PROCEDURE

5.1. The Quality Manager (or Designee) will:

  • Assign applicable stamps to personnel as the need arises.
  • Maintain a stamp assignment log recording (FM-753-01):
    • Stamp number
    • Name
    • Date issued
    • Date returned, lost, destroyed, or reissued.

5.2. Employee receiving stamps will:

  • Sign the receipt of inspection stamps form after receiving stamps.
  • Use the stamp assigned only on those items personally tested or inspected.
  • Apply the assigned stamp to material, parts, and associated documentation only when those items meet all specifications and quality standards; applies the stamp in the correct location (on part and document). The stamp implies that:
    • Part quantity corresponds with the accompanying documentation.
    • The operations performed on parts corresponds with accompanying documentation.
    • Parts comply with documentation requirements at that point in the sequence.
    • The operator has been certified to perform the given operation.
    • Equipment is calibrated.
  • Apply the date on the applicable documentation, adjacent to the stamp. (Inspection personnel only)
  • Control assigned stamps by carrying them or by locking them up.
  • Notify the Quality Manager when stamps are lost or damaged and obtain new stamps.

5.3. Quality Manager (or designee) will:

  • File the receipt of inspection stamps in the applicable file. Notes on the form if the received stamp was reissued for a previously lost or destroyed stamp.
  • Maintain a sufficient quantity of stamps in a secure area to issue replacements and to provide for new employees.
  • Annually review all issued stamps for legibility. Destroy and reissue any stamp that is not clear or legible.
  • Reorder any lost or destroyed stamp number(s).

 

6.       RECORDS/OBJECTIVE EVIDENCE

The retention duration for records referenced in this procedure are available on-line in the FM-423-01 Master Document List with Revision History.

Records are maintained in accordance with OP-424-01 Control of Quality Records.

7.       RELATED DOCUMENTATION

7.1.    FM-753-01, Inspection Stamp Assignment Log

RECORDS/OBJECTIVE EVIDENCE

The retention duration for records referenced in this procedure are available on-line in the FM-423-01 Master Document List with Revision History.
Records are maintained in accordance with OP-424-01 Control of Quality Records.


REVISION HISTORY

Revision, approved date, effective date, and a document change summary for this document is located on-line in the FM-423-01 Master Document List with Revision History.